Category: Software

Google has changed the tide of email communication through the years. It has created a seamless and secure way to send and save documents. One thing that Google is not keen on, though, is integrating fax services into their portfolio. With the world having gone soft on virtually everything, it only makes sense to digitize faxing. The need for digital faxing has gone ahead to create third party providers who give this service through Google services. Here, you learn how to fax using Google services.

Getting a third party account

The need to have a way to digitally send faxes has created third party software that is able to be used with Google services to do just that. They work by creating an account for you in which they issue you with a virtual fax number. This virtual number is what you use to communicate and send faxes to other fax users. The service works by digitizing faxes that are sent your way so you can access them on email. The first step entails setting up an account.

The virtual fax number

There are a number of third-party service providers that offer you digital fax services using Google services. They offer this service when you subscribe on a monthly fee. Once you subscribe, a virtual fax number is sent to you. They also send the domain name you will use with the fax number to send the documents.

Document Type Support

When choosing a digital fax provider, ensure that you get one that supports the sending of the document types you wish to send. While third party providers charge a fee for digital faxing, many of them offer a one month’s free subscription when you sign up. This lets you experience the service before paying up for it. You can learn how to use digital faxing with this free account.

How to send the digital fax

When you learn how to fax using Google services, you will see that it is a similar process to sending a traditional email. Simply hit the “Compose” button when in your Gmail page. Once the page opens, enter the virtual fax number that will have been sent your way by the third party company. You will enter this number in the “To” section of the email composition. This is the section you normally enter the email address of the recipient. Remember to add the domain name sent your way by your provider at the end of the virtual number.

You will then insert the fax header as the email subject line. After this, you can write a short cover page for the fax in the normal body of the email. The most important part of the email is attaching the documents you are sending as the fax. Forgetting to attach these means the fax will have no meaning. Remember to check the document types your service provider allows. Most providers allow for all the normal document types like word doc. and excel files. Once you have attached the files, you need to send you are ready to send. You will receive a confirmation email when it has been delivered.…